With Indirect Rollovers, Timing is Everything

Indirect rollovers image for landing pageWhen you leave a job, you have several options for dealing with the funds in your 401(k) or other employer-sponsored retirement account. One option is an indirect rollover. With this method, you receive a distribution check from your employer and then have 60 days to deposit the funds into an IRA or your new employer’s plan.

What you need to know
While taking a 60-day loan from your retirement account may seem attractive, it’s important to understand the drawbacks of indirect rollovers.

Mandatory withholding. Eligible distributions from retirement accounts are subject to mandatory federal withholding of 20 percent. In other words, if you have $200,000 in your 401(k), your employer will withhold $40,000 and send you a check for $160,000. To avoid tax penalties, you have 60 days to deposit the $160,000, plus $40,000 from your savings to make up for the amount withheld, into an IRA or your new employer’s plan. You can’t recapture the amount withheld until you file your taxes for the year. Assuming you have no other tax liabilities to which it could be applied, the full amount withheld will be refunded.

60-day deadline. The 60-day rule for depositing the funds into an IRA or another qualified plan is hard and fast; there are no exceptions for weekends or holidays. If the 60th day following the distribution falls on a Monday that happens to be a federal holiday and financial institutions are closed, the money would need to be rolled into the new account by the Friday prior or earlier. If you fail to meet the deadline, the distribution will be subject to taxes and possibly early withdrawal penalties.

You can apply for an extension of the 60-day time frame or request a waiver if you inadvertently miss the deadline. It’s best to consult with a legal or tax expert about your particular situation, as the IRS uses a number of criteria to determine eligibility for a waiver or extension. You may also have to pay a fee to apply.

Only one distribution allowed. Retirement accounts are limited to one indirect rollover (i.e., distribution) per calendar year. If you were to take more than one distribution from your plan, each one could potentially be considered an indirect rollover, but as you are only allowed one every 12 months, you would need to choose which distribution should be considered the rollover, assuming your 60-day window has not closed. You would then be able to make multiple contributions, if needed, to redeposit the money into your new plan. Any other monies distributed would be subject to tax penalties.

How it works
Let’s look at a real-life scenario to illustrate how an indirect rollover should (and shouldn’t) be carried out.

A successful indirect rollover: Sam, a 40-year-old employee, decides to leave his company, where he has a 401(k) plan worth $100,000. Ultimately, Sam wants to place the full amount in a traditional IRA with XYZ Investments, but he’s in the process of adding on to his home and thinks he may need some extra cash to complete the construction. He chooses to do an indirect rollover and requests a distribution check; after $20,000 is taken out for withholding, Sam receives $80,000.

As Sam finishes his home renovations, he realizes that he doesn’t need the extra money after all. So he takes the $80,000 he received, adds an additional $20,000 from his other assets to make up for the withholding, and deposits $100,000 into his IRA at XYZ Investments prior to the 60-day deadline. Because the amount distributed and the amount rolled into the IRA match ($100,000 went out of a 401(k), and $100,000 went into an IRA), Sam avoids a taxable event. If, however, he had only deposited $80,000 into the IRA, the $20,000 difference would be considered a taxable distribution.

A not-so-successful indirect rollover: Assume the backstory is the same as in the first example: Sam chooses to do an indirect rollover, 20 percent of the assets are withheld, and he receives an $80,000 distribution check. This time, though, Sam cashes the check and uses $40,000 to pay for the addition to his home. The 60-day deadline starts to worry him, so he decides to put a portion of the money into his traditional IRA, beginning with a sum of $20,000 and making more deposits every week thereafter.

Facts about indirect rolloversIn the end, he deposits $80,000 into his IRA prior to the 60-day deadline and puts a check for the remaining $20,000 in the mail via express delivery. It arrives at XYZ Investments over the weekend prior to the 60th day, which is a Monday and a federal holiday. As a result, the money can’t be deposited until after the deadline, even though the check arrived before the holiday.

The fact that Sam made multiple deposits in the 60-day window doesn’t affect the rollover, but missing the deadline for the last $20,000 is an issue. The amount is now considered a fully taxable distribution and, as Sam is under age 59½, it’s also subject to a 10-percent early withdrawal penalty.

The $20,000 that was already withheld may offset some, if not all, of the taxes and penalties, but Sam has another, more immediate problem. Because the $20,000 he sent to XYZ Investments is no longer eligible to be rolled over, it’s considered an excess contribution over and above the $5,000 allowable IRA contribution for that year. Sam will have to remove the excess contribution or potentially face even more IRS penalties.

With indirect rollovers, it pays to be cautious
Without careful planning, an indirect rollover can easily derail, exposing you to serious tax consequences. If you’re considering this course of action, it’s always wise to consult with a financial advisor before requesting a distribution check from your employer.

These are just a few of the most common tax planning strategies. We can work with you and your tax professional to review your current situation and determine which ideas may be beneficial to you. Email me at trent@grinkmeyerleonard.com to get in touch. 

tax liability, 401(k), Retirement, retirement goals, tax, rollovers

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